How to Convert PDF to Excel and Fix Table Columns
PDF to Excel turns a PDF with real text into an .xlsx workbook in your browser, so the file is never uploaded. Same look rebuilds the table with each cell's colour, borders, font and merges. Simple data only places text in rows and columns and keeps numbers as real numbers.
How to use this tool
- Open PDF to Excel and choose one PDF file from your device.
- Wait for the page previews to load. This confirms the file is a readable PDF.
- Choose an output style. Same look (recommended) rebuilds the table as it appears on the page. Simple data is better when you only need the numbers.
- Select Convert to Excel. Each PDF page becomes one sheet and the .xlsx file is saved to your device.
- Open the workbook and compare it with the PDF. Check merged cells, column widths and any numbers that were read as text.
What Same look keeps
Cell fill colours, borders, font, size, bold, italic, text colour, horizontal and vertical alignment, merged cells, rotated text, row heights and column widths. Logos and signatures are placed as pictures over the cells.
Limits to know
The table is found from its lines and coloured boxes, so tables without any lines or fills, and pages that are not tables, use the simple layout. Underlines and other lines inside a cell are not carried over. Fonts that are not installed on your computer are replaced by similar ones. Scanned PDFs have no selectable text and cannot be converted without OCR.
Privacy
The PDF is opened and converted inside your browser and is not uploaded to NexaToolPro. The workbook downloads to the device you are using.
Same look or Simple data
Same look rebuilds the table as it appears on the page, with the fills, borders, fonts, merged cells, column widths and row heights. Simple data is better when you only want the numbers to work with, for example to add them up. Each page becomes one sheet in the Excel file. If you are not sure, try Same look first and use Simple data if the result is crowded.
Checking the workbook
Open the file and compare it with the PDF side by side. Look at merged cells, column widths and any numbers that Excel treats as text, which show up on the left of the cell and cannot be added until you convert them. Check totals against the PDF before you rely on the sheet, and keep the PDF as the source.
When the result will not be good
The table is found from its lines and coloured boxes, so a page without lines or fills, or a page that is not a table, uses the simple layout. A scanned PDF is a picture and has no text to convert, so you need text recognition first. Fonts that are not on your computer are replaced by similar ones, and underlines inside a cell are not carried over.
Frequently asked questions
Will the Excel file look exactly like my PDF?
Same look is designed to match the table closely, including colours, borders, fonts and merged cells, but it cannot be guaranteed identical in every case. Check the result, especially for unusual fonts or tables without lines.
Are numbers converted to real Excel numbers?
In Same look, plain numbers become real numbers while keeping the look of the cell. In Simple data, plain numbers become real numbers and everything else stays as text.
Can I convert a scanned PDF to Excel?
Not with this tool. A scan is a picture of text, so there is nothing to extract without OCR.
Is PDF to Excel free?
Yes. It is a free browser tool and does not need an account.
Why are my numbers on the left of the cells?
Excel read them as text. Convert them to numbers before you add them.
Can it convert a scanned PDF?
No. A scan has no text, so text recognition is needed first.
Which output style should I choose?
Same look for a table that should look like the PDF, Simple data when you only need the numbers.
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